PearlScan

Our business card scanning service provides a cost-effective solution for acquiring data from business cards. We can scan the data and present it to you in digital format of your choice, such as Microsoft Excel, CSV, Outlook, XML and Salesforce etc. with a quick turnaround time.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We can collect your documents from your offices anywhere in the UK on the same, next day, or whenever is required.

  • Conversion

    OCR Processing can convert your documents to fully text-searchable files. Using this, it is quick and easy to locate specific data within a file, using keywords to search through the files.

  • Delivery

    Our files are fully accredited to ISO 9001:2000 quality assurance standards and we have developed our internal quality-control procedures to ensure that the files meet required industry standards.

The Process in Depth

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Our approach to Business Card Scanning and Data Capture

To achieve high accuracy of data, we deploy double pass processing, what that means is that firstly the scanned image of the business card is processed through using an advance data capture system and then the captured data is manually checked by an operator to ensure highest accuracy as well as reformat the data where the automated data capture application could not handle or deliver the required output.

By implementing double-pass business cards scanning and data capture methodology enables us to deliver highly accurate data capture services.

Once the data has been scanned and captured, the output file is compiled containing the scanned image of the card in colour (both sides) and the data file in the required file format (e.g a csv, Excel, outlook address book, etc.).

If your organisation uses any bespoke CRM system and requires the business card data to be supplied in that format, this can be easily accommodated by our data capture team.

Our business cards scanning includes capturing of the following data (where available) as standard and if your business cards contain any further information that you wish to capture, this can be easily configured and provided in the output data file.

  • Company Name
  • Company Address
  • Company Number (Main)
  • Fax Number (Main)
  • Website Address
  • Contact Name
  • Contact Number
  • Contact Number (Mobile)
  • Contact Email
  • Contact Role

Create digital address book of your business card contacts

Pearl Scan Business Card scanning and data capture service can help you to create a digital address book of your cards without you spending any money on buying expensive scanners or software.

  • Nationwide collection service
  • Fast turn around time
  • Accuracy up to 99.99%
  • Free samples available
  • Data output to all major address book formats

Get in touch

To receive a free quotation, call us on 0161 832 7991 or click on the quick quote button to email your enquiry

Quick Quote

Start your scanning project

Comment from our clients

An efficient, speedy and very friendly service. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.

Ecofin

See our full range of testimonials

Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.