Pearl Scan

For over two decades, Pearl Scan has provided secure document scanning solutions to organisations across the UK - converting paper documents into searchable, accessible digital files, backed by ISO-certified processes from collection to delivery.

Scanning Services

Transform your paper documents into secure, electronic files with ease. Our experienced team ensures complete data security, integrity, and confidentiality with every scan.

Document Scanning

Document Storage

Safeguard your critical business documents in our secure storage facilities. We use advanced tracking and indexing for effortless retrieval whenever you need them.

Document Storage

Document Shredding

Dispose of your confidential documents securely with our shredding services, which comply with BS15713 standards. We ensure all materials are irreversibly shredded into unreadable pieces, safeguarding your privacy.

Secure Shredding

Secure, Legally Admissible Document Scanning Services Across the UK

Pearl Scan is a UK document scanning company that has converted paper records into secure, searchable digital files since 2003. We scan in line with BS 10008, the British Standard for the legal admissibility of electronic records, so your digital copies can be relied upon as evidence once the originals are gone. Our ISO 27001-certified bureau has the capacity to scans up to 15 million pages a month for NHS trusts, local councils, law firms, universities and businesses.

Established 2003
BS 10008 compliant processes
ISO 9001 · ISO 27001 · ISO 14001 · ISO 14001
Cyber Essentials
NHS DSP Toolkit
ESPO and KCS framework supplier
DM Awards winner

Explore our scanning services

Document Scanning Services

Turn filing your filing cabinets into searchable digital files your teams can reach from anywhere. We scan every type and size of document, from a single department’s day-to-day post to multi-million-page digitisation programmes.

Document scanning – convert your paper records into secure, searchable PDF files.
Bulk document scanning – high-volume back-file conversion, delivered to a fixed timetable.
Archive scanning and digitisation – preserve your historical and legacy records before they deteriorate.
Microfiche and microfilm scanning – replace ageing reader equipment with instant digital access.
Large format scanning – plans, maps and engineering drawings up to A0 and beyond.
Scan on demand – store your boxes with us and receive a scanned file when you need it.

See All Scanning Services

Data Capture Services

Stop re-keying information by hand. We extract data from scanned documents using OCR and trained operators, then deliver it in CSV, Excel, XML or SPSS, etc.

Invoice data capture for faster, more accurate accounts payable.
Form data capture and survey data capture for applications, questionnaires and research.
Medical and research data capture handled to NHS data security standards.
OCR conversion to make every word in your files searchable.

See All Data Capture Services

Document Management, Storage and Secure Destruction

One supplier for the whole life of a record. From collection to scanning, storage, retrieval and destruction, every step stays inside the same audited chain of custody.

Scan to Microsoft SharePoint – scanned files and metadata delivered straight into your SharePoint libraries.
Pearl Cloud and Halogen – our own document management systems.
Digital mailroom – incoming post scanned and routed to staff the same day.
Secure document storage – tracked, indexed storage with fast retrieval.
Secure shredding – confidential destruction to BS EN 15713, with certificates of destruction.

See All Document Management Services

Scanning for All Document Types Whatever you need to digitise, we’ve got it covered

We tailor each project to the document types and regulations of your sector.

Healthcare: medical record scanning and Lloyd George record scanning for NHS trusts and GP practices, under the NHS DSP Toolkit.
Legal: legal document scanning and property deed scanning, with BS 10008 admissibility.
Finance: scanning for banks, building societies and lenders, supporting HMRC and FCA record-keeping.
local: planning and building control scanning for councils, buyable through ESPO and KCS frameworks.
Education and HR: education sector scanning and HR file scanning.

Explore Industry Solutions

Trusted by Leading Private
and Public Sector Organisations

SEPA- Scottish Environment Protection Agency

Why BS 10008 Matters for Document Scanning

A scan is only useful if you can prove it is a true copy. BS 10008 is the British Standard for the legal admissibility of electronic records, and every Pearl Scan project follows it. Each batch is logged with a full audit trail, every page is checked against the original, and files are delivered as PDF/A or searchable PDF.
Originals are destroyed under BS EN 15713 only after you approve the scans, so you can go paperless and still meet your legal and retention obligations. Read our guide to the legal admissibility of scanned documents.

BS10008

We ensure compliance by following the BS 10008 framework for all of our document management services.

GDPR

Our staff members are thoroughly vetted through a DBS process, commit to confidentiality by signing a secrecy agreement, and adhere to GDPR regulations.