Pearl Scan Solutions provides document scanning services and document management solutions

Document Scanning, Data Capture and Conversion - Pearl Scan Solutions

Pearl Scan Solutions Ltd. provides document scanning services, electronic archiving, data capture and bespoke document management solutions to a range of businesses throughout the UK.

We have a wealth of experience in the document scanning and document management industry completing many high profile projects.

Our portfolio of clients include Central and Local Government Departments, Law Firms, Engineering and Construction companies, Universities, Archive Societies, Libraries, Medical & Health Centres and many small to medium sized organisations.

Our Document Management Scanning Quality Control

We successfully achieved our ISO 9001:2000 accreditation in 2005, all of our document scanning services and document management software systems are closely monitored using detailed quality control procedures.

All of our document scanning services and document management software systems are carefully audited by a third party specialising in implementing ISO standards for the digital archiving industry. Our services are compliant with British Standards, Data Confidentiality and the Data Protection Act 1998. All of our client's confidential documents, microfilms, books and other materials are always kept in a secure storage area.

Our team of software developers, document scanning advisors, document management specialists and scanning bureau staff have a combination of over 30 years of experience in document scanning, data capture, data processing, electronic archiving, be-spoke document scanning and data management software solutions. We take pride in our services and work very closely with our clients to help them achieve their objectives by offering all of our clients free consultancy right from the beginning through to project completion. We are able to educate clients and help them make the right decision regarding their specific needs and requirements.

Our Scanning Bureau and Electronic Archiving Services

Our scanning bureau is one of the leading service providers in the UK, fully kitted out with the state-of-the-art technology. We are proud owners of some of the most advanced document scanners and scanning software in the market which allows us to offer the best scanning services possible. We offer a free, no obligation sampling service to all new customers so they can verify the quality of our scanning and conversion work and also test the service out first hand before deciding to embark on the full scanning process.

Our scanning bureau services include the following:

Why Outsource to a Scanning Bureau?

Depending on the nature of the project, we can advise our client whether it will be cost effective to outsource it to our scanning bureau or consider our in-house document scanning service. On top of this we can offer a bespoke, high quality and easy-to-use document management system which fits into your office procedures seamlessly.

There are various elements to be considered in this process. Our scanning bureau's digital conversion, data capture and forms processing services offer a cost effective and professional solution to any requirement. Taking the decision to outsource the entire process to us creates endless benefits which are calculated in terms of a reduction in staffing and IT costs and the better use of staff and resources. This in turn allows you to focus on your core business and grow exponentially without hiring additional personnel.

Other Major Benefits of Document Scanning include

Locate any document within seconds using a keyword, number or date search
A study shows administration staff spend 30% of their time organising documents, this costs the company 30% of their salary
Reduce the space taken up by filing cabinets and document storage units
Documents can be distributed between staff at different locations and valuable time saved on file searching
Management can review and authorise any documents in the office
It is a guaranteed return on investment and is actually considered a saving rather than a cost

Our onsite Scanning Services

Our unique on-site scanning and document management service is usually required by those clients who for legal reasons or to comply with company policies cannot remove their business documents from the premises.

With the client's full consultation we can setup a mini scanning bureau and manage the entire project from their work place. We dedicate our team of experienced scanning operator's who work on the document preparation, scanning, document indexing and conversion tasks. We put our efforts into ensuring that the transition from the hard copy conversion to digital format seamlessly integrates with our client's timescale, operations, systems and resources.

Our Bespoke Document Management Solutions

Choosing a document management system is not an easy task and in fact for some IT professionals it is a daunting process. For some client's, a standard off-the-shelf document management system which is written with the general business process in mind is not sufficient enough to deliver the business objectives.

In order to cater for every type of client, we offer our unique bespoke document management solutions and systems. This service is inclusive of records management, document imaging, document capture, OCR Scanning and Conversion Engines, Barcode Capture and Conversion and Re-organisation. We can adapt any application in order to be flexible enough to blend in with the business environment. We have provided bespoke document management software, systems and solutions to many small to medium sized organisations, and have built up a reputation in the industry as 'Document Management Experts'. Whatever brief we receive from our client, our expertise in be-spoke document management is second to none.