Scanning Forms
The Advantages of Scanning Forms
Automated document and data capture is a software technology used to read information from documents like forms, surveys and questionnaires. Information is read automatically from these documents and processed in a variety of ways.
Automated document and data capture is very advantageous if you have many forms to process as it can be time consuming to enter all the information into the computer manually by hand. Also because the process is automated there is a significantly decreased margin of error in comparison to entering that information by hand.
Scanning Forms - How does it work?
Forms are scanned Scanned
The process of turning documents into images that can be manipulated on a computer in batches at high speed into high resolution Resolution
The level of detail an image holds, the higher the resolution the more detail an image has. Image resolution is measured in DPI (Dots per inch) or PPI (pixels per inch) files. After the scanning process depending on the form type various data capture and recognition techniques are used to read all information from the forms. A combination of OCROCR
Involves the use of computer software to translate images of type written text into machine-editable text., OMROMR
Involves the use of computer software to translate images of type written text into machine-editable text., ICR ICR
(Intelligent Character Recognition) An advanced version of OCR (Optical Character Recognition) that is able to learn fonts during processing to improve recognition levels or manual data entry for handwritten text are used and the results convert into the required file formatFile Format
Usually in Database or Spreadsheet format which can be integrated into a variety of systems. such CSVCSV
(Comma Separated Value)A file containing information separated by commas , Microsoft ExcelMicrosoft Excel
A popular spread sheet program., Microsoft AccessMicrosoft Access
A popular database application by Microsoft that uses Microsoft Database (MDB) files. or integrated into a SQLSQL
(Structured Query Language) A computer programming language for retrieving and updating databases.(Structured Query Language) a computer programming language for retrieving and updating databases. server.
For example a health club with a lot of members might keep all of its members details on paper forms in filing cabinets. Having their forms scanned and converted into a databaseDatabase
An organised collection of information stored in a structured way. Once in a database information can be searched or statistical analysis performed very quickly. format means they could utilise a more efficient computerised library of forms that would allow them to search for and update records more quickly. Also statistical analysis can be performed on all membership statistics to improve services and better serve customers.
Scanning Forms - How much does it cost?
To discuss your form scanning and forms capture requirements in more detail call Pearl Scan on 0161 832 7991. Prices normally depend on the layout of the form as well as the volume to process, why not request a FREE online quote.
