Microsoft SharePoint Document Management System
Pearl Scan now provides the latest in customised Document management software - Microsoft SharePoint. With the aid of document scanning SharePoint effectively manages documents and supports many organisational systems for Microsoft-focused organisations. Users of SharePoint can upload, download and share documents, and information can be sent and received from different sites so new or old documents are accessible while in or away from the office!
The customisable, user-friendly software developed by Microsoft offers an editable platform which we can customise to match your exact requirements. Our customised version is known as ShareLive and it is primarily an online document management hosting solution with many added features such as calendars, blogs, contacts, notice boards and messages.
Benefits of the SharePoint/ShareLive document management system
- Distribute scanned documents electronically with ease without moving from your desk or searching through document files
- Eliminate the time spent on filing and searching for documents while reducing costs on posting, copying and printing documents
- A familiar user interface to ensure staff can adapt to the system and navigate through with minimum fuss
- Access documents from any location whenever required
- Help the environment by significantly reducing paper flow in the office
This system can be integrated parallel to current work flows which can help with the transition from a hard copy paper flow to the efficient, paperless document management system. For those organisations who have considered implementing a document management system this would be an ideal introduction to testing a solution as Pearl Scan can tailor the system to achieve the goals you are looking for from a document management software solution, so if there are elements that you are looking for in an ideal system its likely they can be included specifically for your organisational needs.
Screenshot of ShareLive main document menu
More useful features of the Microsoft SharePoint System:
- SharePoint extends Microsoft Exchange Server - You can create a SharePoint site as a singular point for receiving Exchange traffic and greatly simplify your distribution.
- SharePoint is useful for collaboration - Creating sites for team interaction, sharing and management of project-specific documents and files, testing, and other collaborative functions are a natural application of SharePoint.
- Use the task pane to manage your documents – In the SharePoint Task pane you can: track status and versioning of documents, define and track who has site/document access, do task monitoring, create alerts for staff
- Export data to and from Word, Excel and other Microsoft Office packages
- Sites and entire site collections can be backed up in a single operation
From an IT management point of view, a good document imaging application needs to suitable and beneficial capabilities and return your investment. With this step forward in document scanning and document management many organisations are looking to get there own Microsoft SharePoint system in place to ensure their organisation is run at a cost effective and top level speed.
How much does the SharePoint Document Management Software cost?
This can depend on specific requirements. To find out more about our SharePoint Document Management Systems call Pearl Scan on 0161 832 7991 or request a FREE online document management quote.
